How to get Birth Certificate in Karnataka?

Birth Certificate is an official statement confirming the date of birth, birth place, sex and name of the new born baby. Birth Certificate proves the legal existence of an individual and registration of this event is a source of basic vital data of the population to which they belong.

Following are the uses of Birth Certificate.

  • For deriving benefits under social welfare schemes

  • First right of the child

  • To establish identity

  • Conclusive proof of age

    • Care and protection of juveniles

    • Admission to school

    • Preparing driving license, passport, etc.

    • Proof for right to vote

  • Entry into the National Population Register

Registrar

The registration of birth has been assigned to several differently designated officers/officials (registrar).

At local level, Registrar can be Health officer/Executive officer of MC/Nagar Palika/In-charge PHC/CHC/Block Development Officer/Panchayat official/Gram Sevak.

Sub-registrar can be Medical Officer Dist. Hospital/CHC/ PHC/Teacher/Village level worker/Panchayat Officials/Computer/Registration Clerk, etc.

Documents Required

Following documents are required to register Birth.

  • Proof of place of birth

  • Parents’ identity proof.

  • Marriage certificate of the parent (optional)

Process to register Birth

For new born babies, the person applying for birth certificate should fill a form (Form-1 for births) at the hospital, which the hospital will then send to office of registrar. The Registrar will provide the certificate, which can then be collected at a specified date.

The name of the child can be specified in the initial application itself, making the procedure easier. Alternatively, parents can add the name later at the registrar office before they collect the actual certificate, or they can collect the certificate and then apply for name inclusion anytime before the child turns 14, and an updated certificate can be obtained.

However, birth can occur at many places such as

  • House [Residential or Non-residential], or

  • Institution [Medical / Non-medical](Hospital / Jail / Hostel /Dharamshala, etc.), or

  • Other places (Public / Any other place).

Details of who should inform the Registrar in these cases are mentioned below.

Birth registration places informants notifiers

An Informant is the individual who has been designated to report within the prescribed time period, the fact of occurrence of a birth, still birth or death along with certain of its characteristics to the Registrar for the purpose of registering the birth. This information is to be provided to the Registrar, either orally or in Form 1: Birth Report Form.

Notifier is a person who notifies to the Registrar in prescribed form and time, every birth or death or both at which she / he attended or was present at or which had occurred in the area under jurisdiction of the Registrar.

Delay in Birth registration

The time period for notifying occurrence of the birth, death or still birth event to the Registrar is 21 days from the date of birth.For events reported for registration within 21 days of occurrence, copy of extracts of prescribed particulars from Birth Register will be provided free of charge.

The information on occurrence of the event can also be reported to you after the expiry of 21 days. Such events fall under the category of delayed registration as under:

  • More than 21 days but within 30 days of its occurrence

  • After 30 days but within one year of its occurrence

  • Beyond one year of its occurrence

Delay in Birth Registration Birth Certificate Online

Fees

Delayed registration is subjected to payment of a late fee and permission of the prescribed authority.

  • Birth event, information on which is given to the Registrar after expiry of 21 days but within 30 days of its occurrence, shall be registered on payment of late fee of Rupee Two

  • Birth event, information on which is given to the Registrar after 30 days but within one year of its occurrence, shall be registered only with the written permission of the prescribed authority and on the production of an affidavit made before a notary public or any other officer authorized in this behalf by the State Government and payment of a late fee of Rupee Five

  • Birth event which has not been registered within one year of its occurrence, shall be registered only on an order made by a magistrate of the first class after verifying the correctness of the event and payment of a late fee of Rupee Ten

Delayed Birth Registration Process

In case, the birth is not already registered at the time of birth, following documents are required to get Birth Certificate, 

  • Get Non-Availability Certificate from the Registrars office. The Non-Availability Certificate is an acknowledgement or endorsement from the authorities stating that the certificate is not available with them. Applicants have to fill a form and submit it to the Registrar, who will then verify the data and issue the acknowledgement

  • Joint Photo Affidavit of Parents

  • School Leaving Certificate

  • Photo ID of Applicant

  • If the Child is born at residence, affidavit from Parents. In case of Hospital Birth, Certificate from Hospital.

Apply Online for Birth Certificate

Currently, online application for birth certificate is not available. However, Ejanma website provides details of all Births, Deaths and Still Births electronically registered in Rural Karnataka. The Births, Deaths and Still Births that occurs in rural areas are registered in Ejanma website by Village Accountants through Nada Kacheri at Hobli level. The Births, Deaths and Still Births that occurred in the Sub Registration Units (Govt Medical Institutions PHC/CHC) are also registered in Ejanma website and Certificates are issued in the Institution itself.

For inclusion of name of Child in Birth Certificate, contact respective Registrars and Sub registrars (Village Accountants and Medical Officers).

For additional Copies of the Birth / Death Certificates and for any Corrections please contact Data Entry Operators of the concerned Nada Kacheri.

For any clarifications contact District Statistical Officer of the concerned District.

Search Birth certificate online

Follow the below steps to search birth certificate online.

Search birth certificate online Karnataka

  • Select Birth

Karnataka Birth Certificate search online

  • Enter Registration No.

  • Enter Birth Date

  • Enter Captch

  • Click on Search

Change name in Birth Certificate

Correction can happen in Child's name, Parent's name (Minor Corrections, such as spelling mistakes, surname inclusion, initials inclusion), Address, Hospital Name or total name correction of Parents which alters the main name totally.

Please follow the below procedure for each of this.

a) Correction In Child's name

  • Request letter from the parent whose child name has to be corrected

  • Photo ID of Parents

  • Joint Affidavit of Parents

  • Educational document of the child whose name has to be corrected, if any.

b) Correction In Parent's name (Minor Corrections, such as spelling mistakes, surname inclusion, initials inclusion

  • Request letter from the person whose name has to be corrected

  • Photo ID of Parents

  • Joint Affidavit of Parents

  • Educational document of the Parent whose name has to be corrected

c) Correction in Address

  • Request letter from the person whose address has to be corrected

  • Address Proof

  • Photo ID of Parents

  • Joint Photo Affidavit

d) Total name correction of Parents which alters the main name totally

  • Order from the court only

e) Hospital Name

  • Request letter from the person whose birth certificate has to be corrected

  • A letter from Hospital/ Discharge Certificate copy

  • Photo ID of Applicant

Birth Certificate forms

Mathrushree scheme

Mathrushree scheme is for pregnant women in Karnataka. As per this scheme, pregnant women will get a total allowance of Rs. 6000 from government of Karnataka

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